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Joining Information

Welcome to Howden Cubs

First we would like to welcome you to Howden Cubs. Howden Cubs are very active and run lots of activities throughout the term and during the holidays. We believe that if we offer lots of activities it doesn’t matter your child misses some they still get the chance to do others.

This letter contains lots of useful information that you might want to look at again, you can find it online;

www.howdenscouts.co.uk/cubs/joining

Your First Week

On your first meeting your parents will be given lots of bits of information, in this pack you will have;

  • This letter
  • Badge location leaflet
    This is a really useful flyer that is best kept with your sewing box for when your child gets their first badges
  • Young People First (Yellow Card)
    This is the code of practice for leaders

Your parent will also be asked to check their details on our system and then get to ask our leaders any questions that they want to.

During your first meeting we will play some team building games so you can get to know everyone so you should wear either your Beavers Uniform or something comfortable if you were not a Beaver.

Once everyone is there we will put you into a six, a little team of Cubs, this is not your final six, you will be put in one with someone you know. Once we have done that we take part in the Grand Howl, all you will need to do is stand and listen. After that we will play games until it is home time and you will go home.

Your parent can come in and talk to the leaders if they want.

Leaders

All the adults involved with Howden Scouts are volunteers. They have opted to give up their time to allow your child to get the Scouting experience, without the support of the adults there would be no Scouting. Any leader has been subject to a DBS check along with any adult who stays overnight on a nights away experience.

At Howden Cubs we have 3 adult leaders who each have a Cub name;

  • Akela – Tom Turner
  • George – Rachael Palmer
  • LaLa – Amy Fairclough

The Cubs are asked to call the leader by their Cub names, so they will be the ones you hear about.

We also have young leaders who are aged between 14 and 18 who come along to help.

Our Group Scout Leader who is in charge of the group is Jean Kasipandian. If you have any questions you do not feel you can bring to the Cub leaders, please send them to her;

  • gsl@howdenscouts.co.uk

We always need more help and there are a number of ways that you can do that. Whether it is helping every week as a leader or offering to take a place on our parent rota there is always something that you can do to help.

Parent Rota

We don’t ask for help every week but some weeks we do need more help. If we need help we will send out a link to our parent rota site allowing you to sign up if you are free.

The site will normally tell you what you will be doing, but in general we will have an activity for you to run or we will need additional adults around to run the activities that we want to.

Weekly Meetings

We meet on a Wednesday night at Howden Scout HQ (Howden Secondary School, DN14 7AL) between 18:30 and 20:00.

Please do not arrive before 18:20 as we will not be able to let your child in.

We meet every week when the schools are open (East Riding Dates), during school holidays we do not meet, if the Cubs are at school we will meet.

You can always see what we are doing at Cubs by visiting myScout or our website. If your child cannot make a weekly meeting, please let us know as this helps us keep or costs as low as possible. You can let us know your child is not attending a meeting by texting or emailing;

Camps and Events

Details for camps and events are emailed out as soon as we have finalised the details.

The email will contain;

  • Event Details
  • Link to respond to the invitation
  • Other details regarding the event

Please click on the link in the email and let us know if your child is attending the event or not, knowing this helps us plan. Our events fill up quickly and so if your child wants to attend an event please use the link as soon as possible as event attendance is on a first come first served basis. If the event is full you will be invited to join the reserve list and if anyone drops out your child may be given the place, this also helps us to see which events we should try to run again.  If an event fills up quickly and we decide to run a similar event, we will give priority to those who were unsuccessful on the previous event.

Once you have accepted an event invite normally you will be asked to pay a deposit. These are non-refundable and secure your child’s place on the event. The remaining amount is normally due 4 weeks before the event (this may vary depending on our expenses), once paid this is normally non-refundable as we will have made the outlay for food, activities and camping which we may not be able to recoup.

Every activity outside of the normal meeting needs a permission form. This can be downloaded from;

  • www.howdenscouts.co.uk/forms

If you think you have missed an email, you can always go online to myScout to check.

Lots of events

We have many different types of camps from very short Flash Camps and Film Camps (one night either in the Scout Hut or our campsite in Howden) to weekend camps doing an activity such as a walk or bike ride to large activity camps with hundreds of Cubs to our yearly Summer Camp which is a full week.

We don’t expect everyone to do everything but there should be something that anyone can do.

If your child has any additional needs you would like us to consider, please email;

  • cubs@howdenscouts.co.uk

We will normally have a camp (film night or similar) within 4 weeks of your child joining us.

Kit List

Every event will have a different kit list, from a simple day bag with a snack and a drink to a full kit bag.

We try to release the kit list as soon as possible.  The most up to date details are always stored on myScout and you will get a reminder about the event a week before with the final kit list on.

We have some simple guidance about what kit to buy on our website;

  • www.howdenscouts.co.uk/cubs/kit

Your First Camp

There is a lot to think about when it is time for your first camp. If you have any questions talk to the leaders but we also have a guide to your first camp;

First Camp Guide

Photos

During our weekly meetings and events we want to take lots of photos so you can see what we have done and in years to come the Cubs can have some memories of there times. We understand that parents and guardians have different ideas on how photos of their children should be shared we have given you different options to how we will use the photos;

  1. All photos
    1. Public Facebook and other social media
    2. Private Facebook and other social media (only current parents and leaders in the group/section)
    3. National Newpapers / publications
    4. Local Newspapers / publications
    5. Group Website
    6. Group Website behind password wall
    7. Printed photos in the Scout Hut
  2. No Press
    1. Public Facebook and other social media
    2. Private Facebook and other social media (only current parents and leaders in the group/section)
    3. Group Website
    4. Group Website behind password wall
    5. Printed photos in the Scout Hut
  3. No Social Media
    1. Group Website
    2. Group Website behind password wall
    3. Printed photos in the Scout Hut
  4. No Public
    1. Group Website behind password wall
    2. Printed photos in the Scout Hut
  5. No Photos
    This option we will attempt to take no photos or videos, we do not guarantee not to take photos but we wil then do our best to delete photos before being stored.
    Please consider if this is required for your child as it will mean that your child will be excluded from photos and we will not be able to take as many photos for the others in the group.

We are not able to control other people taking and sharing photos. We will request that photos are not shared that are taken but we cannot cotrol this.

Photos sharing during an event, if permitted we will try to share photos during an event but this is not always possible as the leaders may be busy. At the end of the event, we generally put together a video of the event to share online so you can see what we got up to.

Photo Removal

If you want a photo removed from social medai, website etc. please email;

  • groupadmin@howdenscouts.co.uk

We will remove the photo within a week of receiving this request (unless there is more than 10 photos or the request is a general removal request which may take longer).

Uniform

All the Cubs need for uniform is the Green Jumper, it is available from many suppliers including;

If you buy anything from The Scout and Guide Shop with your order, you will get a voucher. If you hand the voucher to the leaders we can use it to get a discount on the badges and other items that we order from The Scout and Guide Shop.

We also have a stock of second hand jumpers which are available for a donation.

Most of the cubs also get a cubs t-shirt to wear when it is hot etc. We will provide a necker and badges when they are invested (See investing).

If you are unsure of where to put the badges on your child’s uniform, visit;

www.howdenscouts.co.uk/cubs/uniform

Group Clothing

To Follow

Investing

Investing is when we officially make a young person part of the pack.  When they are invested they will get a necker, and a set of badges. If your child already has a necker from Beavers they can keep this, it saves the group £5 and means we have more money to spend on activities.

At Howden Cubs we believe that being invested should be special and as such we don’t invest in the Scout Hut, so far we have invested;

  • On a pirate ship out to sea
  • In an indoor caving experience
  • At the museums
  • On walks
  • Underwater

Because of this they may not be invested straight away as we will wait until they do any activity we can invest at. If your child has not been invested within there first term, we will ask them if they want to be invsested in the Scout Hut.

Before your child can be invested, they will need to know the Cub Scout Promise;

The Cub Scout Promise

I promise that I will do my best
To do my duty to God and to the Queen
To help other people
And to keep the Cub Scout Law

The Cub Scout Law

Cub Scouts always do their best
Think of others before themselves
And do a good turn every day

Cub Scout Moto

Be Prepared

Payments

All payments can be made by cash or cardon a Wednesday night (please bring this in at the start of the meeting to ensure that it is processed that week). Please avoid making payments at events and at other sections meetings as this delays adds workload onto the leaders and payments can be easily missed.

Payments can also be made online, when your first payment is due you will get an email inviting you to pay via GoCardless which is the company we use to process our online payments.  These are paid via a direct debit which makes the payment as cheap as possible for us.

You will receive email reminders for payments that are due, once these are paid the reminders should stop instantly, if after you have paid you still receive the reminders please let us know.

All our payments are made in accordance to the Howden Scouts Financial Policy;

Finance Policy

myScout

myScout is our online system, part of a system called Online Scout Manager (OSM). We store all our records online which makes the leaders lives easier giving them more time to dedicate to Scouting. Using myScout you can check the following information;

  • What’s happening at Cubs
  • What events are coming up
  • What events your child is booked onto
  • What payments are still due
  • What details we hold for you, you can also update this information (please note that this does not notify us during an activity

Most emails we send you will include a private link which will log you into myScout for your child. You can then sign up for an account if you want so you can login at any time;

www.onlinescoutmanager.co.uk/parents

Contacting Us

If you have any questions, or your child cannot attend a weekly meeting you can use one of the following methods to communicate with us;

Email – cubs@howdenscouts.co.uk

Phone / Text – 07970207309

Our Group Scout Leader who is in charge of the group is Jean If you have any questions you do not feel you can bring to the Cub leaders, please send them to her;

gsl@howdenscouts.co.uk

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